Office Coordinator & Partner Assistant

As the world's first consulting firm, Arthur D. Little has been at the forefront of innovation for more than 130 years. We are recognized as thought leaders who combine strategy and technology into breakthrough innovation. Our mission is to lead companies and organizations from the era of productivity to the new era of creativity. We offer innovative solutions to help our customers cope with major disruptions. We are passionate, rigorous, agile and pragmatic. We are trailblazers.  

• Provide comprehensive administrative and organizational support to the management and staff teams, ensuring seamless and efficient daily operations
• Act as an assistant to Partners by executing essential administrative tasks, including arrangements, managing reservations (car, flight, hotel, etc.), and be the contact for internal and external stakeholders and providers
• As an assistant to Partners, prepare timesheets and expense reports periodically in a timely manner by following up deadlines, submission of expense reports and tracking expense reimbursements
• Collaborate closely with fellow partner assistants, office coordinators, HR and Finance teams to ensure continuity of support and provide reliable coverage and support during absences such as vacation or sick leave
• Plan, coordinate, and execute logistics for internal and external meetings, events, and team gatherings
• Oversee daily office operations, including front desk management, hospitality services, facilities oversight, and vendor coordination, to uphold a professional and welcoming office environment
• Maintain a high standard of organization and presentation across the office space, fostering a productive and efficient work atmosphere
• Serve as the primary point of contact for external service providers, ensuring timely, accurate, and high-quality service delivery
• Support end-to-end meeting processes, including agenda organization, material distribution, and logistics management, ensuring meetings run smoothly and efficiently
• Maintain and manage documents, letters, files, and records, IT equipment and set up in a timely and organized manner, ensuring accessibility for internal and external stakeholders as required
• Track and purchase office consumables—such as catering for meetings and events, water, snacks, coffee and tea for office kitchen—ensuring that stock levels are maintained as needed

• Successfully completed relevant university studies
• Minimum of 2 years of professional experience in an international environment, with a focus on management assistance and office management
• Native in Turkish and proficient in English (minimum B2-C1 level)
• Strong proficiency in Microsoft Office applications, particularly Word, PowerPoint, Excel, and Outlook
• Demonstrates an independent, structured, and reliable working style with excellent organizational and prioritization skills
• Ability to manage sensitive and confidential information with professionalism and discretion
• High level of team spirit, commitment, motivation, and strong interpersonal skills
• Proactive, hands-on attitude with a high degree of flexibility and adaptability to changing priorities and time demands